How to Save Emails as PDF with Attachments ?
Saving emails as PDF is the most reliable way to archive messages for long-term storage or legal purposes. PDF files are universally readable and cannot be easily altered.
Reasons to save email as PDF
- Saving your important email in PDF format can benefit you in many ways. For example, in the case of a bad network connection, if this happens, you will not be able to access your email account to view your email.
- In case you want to switch from that account. When you think about leaving a current email account, you first think about saving important emails in a suitable format that can be easily opened.
- PDF is one of the most flexible file formats, which can be easily opened on any platform, and one of the best benefits of saving your email as PDF is that your emails cannot be manipulated, because the PDF file cannot be Edit.
Therefore, saving your emails to PDF is beneficial and also important for future needs, so let’s find a solution on how to save email as PDF.
Read Also – How to Convert Outlook Email as PDF with Attachments?
Free Download 4n6 EmailBakup
As you know, emails cannot be converted to PDF manually because none of the email clients offer an option to do so. Here, the only option left is to use a third-party tool. 4n6 Email Backup Software is one of the best alternative options that you can use to accomplish your task. Let’s take a look at the working features of the tool.
- It comes with a user-friendly interface
- Save multiple emails to PDF at once
- Allow saving email with attachments
- Supports to save your email from multiple email account
- Allow to check a preview of emails as well as attachments
- Email to PDF backup tool is completely Windows-based
- While saving emails as PDF, the tool maintains all properties
- No need to download a supportive application
We have discussed some of the identifiable features that you can use while doing your task. These special features make the task more fluid and allow it to be done very quickly. This EmailBakup consists of just a few steps from which you can save your emails to PDF.
How to save email as PDF – Step-by-step
Suggestion: We recommend that you take the trial version of the tool. The demo version allows you to export 10 items from each folder. The freeware edition lets you learn about the tool and its functionality.
- Download the software on your Windows platform from the given link
- Once you installed the application, run it on your device
- Now go to open tab and select add account
- Enter your email address and password with IMAP server
Note: An email account must be added from which you want to save your emails as PDF
- Once the email account has been successfully added, the tool will start loading your account folders
- Now you have to go to export tab and select PDF from the document files
- Browse the location to save your PDF file
- Select the folders to be converted in PDF
- After that, Now click on the save button.
After this, the software will process to save your emails in PDF format. Once the process is finished, you can open your PDF file from the desired location.
Talk to us: While downloading the software or following the steps if you have any difficulties, you can consult us at any time. We are always there to help you and provide technical assistance.
Conclusion
There is no manual way to save your important emails in PDF format. You must use the workaround to accomplish this task. 4n6 Email Backup Tool is the application that allows you to do it and quickly save your email as PDF.
- PDF output is missing the email body: The email may use a plain text format that some converters do not render correctly. Try a tool with both HTML and plain text rendering support.
- Attachments are not included in the PDF: Enable the attachment embedding option in your tool settings. Some converters require this to be turned on explicitly before conversion.
- PDF file size is very large: High-resolution embedded images in emails inflate PDF sizes. Look for an image compression option in your converter to reduce the output file size.
- Some emails are skipped during batch conversion: Corrupted or malformed email files may be skipped. Check your tool’s error log to identify which emails failed and process them separately.
- Can I save emails from any email client as PDF? Yes. A dedicated converter reads standard email formats (PST, EML, MBOX, MSG) from any email client and converts them to PDF.
- Will the PDF include the email headers like From, To, and Subject? Yes. Most converters include full email headers at the top of each PDF so all metadata is preserved.
- Can I save hundreds of emails as PDF at once? Yes. Batch conversion processes an entire mailbox or folder and creates individual PDF files for each email.
- Is PDF the best format for email archiving? PDF is widely preferred for legal and compliance archiving. It is tamper-evident, universally readable, and long-term stable.
- Can I search for text inside a saved email PDF? Yes, if the PDF is created with text content (not scanned as an image). Most email-to-PDF converters produce searchable PDF files.