Blog & Guide » Save » How to Save Emails as Documents?

How to Save Emails as Documents?

Nick Rogers
Published: Mar 21, 2022 • Save • 4 Min Read

Is it a good decision to save emails as documents? Let’s find out.

There are many email service providers out there, all of which offer you advantages in terms of communication purposes. You almost now have to rely on email for formal or informal communication or whether you need to use an application like a food delivery app. You will also need to configure some email accounts.

Saving emails as documents can turn out to be one of the best decisions. See how?

If you have used e-mail for many years for business or personal purposes, your e-mail account may contain a large amount of data. Now for some reasons guess if you cannot access the email account. The reason can be many, such as bad network connection or if someone hacked your account. What will you do in such situations?

Such situations lead you to a way to secure your emails so that you can access them anytime, even when you don’t have a proper internet connection.

The question now arises as to which storage options are best for this task.

The answer is. In this situation, you need to save email in an easily accessible file format, such as PDF as this is one of the most flexible file formats or you can choose other documents files as HTML, Text etc.

“You may know that none of the email accounts allow you to save all emails to document files and at once. Here arises the need for an alternative application that can accomplish this task.”

The aim of this article is to provide you with a way to quickly and easily save emails as documents. So let’s get to know the application directly and get the job done.

4n6 Email Backup Tool: A Better Solution

This EmailBakup is the most suitable and we can say that it is specially developed for completing this type of task. This is the all-in-one solution that allows the task to be completed with just a few clicks. Using this application, you can save emails as documents file like PDF, HTML, Text, CSV, etc. You can save your e-mail from any e-mail client that this application supports to configure almost all e-mail services.

Download email backup

What makes this application unique is the ability to complete the whole task in just a few steps. We therefore recommend you to look at the process to make your trip even easier.

Steps to Save emails as documents

  1. Download this utility on any windows operating system supported computer
  2. Configure the software on your pc and now launch it to start the process
  3. Hit on the Open >> Email Accounts and then click on Add account to continue
    Email Accounts
  4. Now type Email Account Details such as email id and password along with the IMAP Server details.
    enter Email Account Details
  5. Once you’ve added an account, the tool will analyse all of your account information and then display it. Once it’s visible, go ahead for the rest of the steps
    analyse information
  6. Click on Export tab and choose desired Document Files
    Export PDF
  7. Check the folders that you want to export
  8. Now click on Browse option to select desired path from your pc and finally press the Save button
    Browse button

Once you click the Save button, your emails will be saved in the desired document file in your desired location. The information will be displayed once the process is completely finished.

Note: If you are using a desktop based email client and want to save emails as documents from them, this tool is useful. The file formats compatible with various desktop emails clients is not supported with all application and cannot be easily opened. Since this tool supports all email data files and desktop email clients, you can choose your files and then convert them to an easy-to-open file format.

In Conclusion

The 4n6 Email Backup Software application has proven to be the best application to save emails as documents. This tool does the job very easily and in a few moments. You will be able to save your emails in multiple document files like PDF, Text, and many more with this tool. This application also supports saving e-mail from the desktop-based e-mail client.

For technical as well as non-technical support, you can contact us at any time in the chat with an expert window.


By Nick Rogers

Nick Rogers is your go-to Email Migration Specialist and Content Creator, dedicated to simplifying the intricate world of email transitions while delivering top-notch content that resonates with both tech enthusiasts and everyday users.