How to Convert Outlook Email as PDF with Attachments ?
PDF is the most universally readable format for archiving emails. Converting Outlook emails to PDF ensures they can be opened on any device without needing Outlook installed.
Introducing the 4n6 Email Converter application
4n6 Email Converter enables you to perform the required work very easily. This application is capable of doing what your email client cannot. With this tool, you can easily convert Outlook emails as PDF format without facing any problems, all you have to do is follow a few steps, make a few clicks, and you are done.
The process to convert Outlook email as PDF format
- Firstly, download the software on your Windows platform
- Launch the mentioned software and click on Open button from the software menu
- Choose Desktop Email Clients option from your pc
- Choose Outlook Accounts option to upload data automatically.
- After the account has been added successfully, all the Outlook data will be displayed in the app.
- Now select Adobe PDF as saving format from the list of available options
- Select the folders to be exported in PDF format
- Browse the location on to save your PDF file on the desired location.
- Check on the option to save attachments in folder
- At last, press Save option
This utility will start exporting your emails as PDF, upon completion the application will notify you that the messages have been successfully exported.
Now you can view your emails by opening the PDF, it is a very safe way to open emails since in PDF format the files cannot be manipulated; the emails will always be the same as in the original format. As you have finally done with the process, you must know the benefits that you can enjoy from the tool. We recommend that you take a look at some of the features.
In-depth features of the 4n6 Email Converter tool
Outlook Emails Preview: This tool allows you to open your emails before exporting them in PDF format. You can have a preview of each email with attachments. You can check whether the attachments are valuable or not, after checking everything, go to export.
Bulk PDF Saving: This application can export Outlook emails as PDF at once. It has no limitation to export only a few files at a time. Select all folders with one click and export to PDF.
Save email with attachments: If your email has attachments, you can also export them to Adobe PDF documents. This application supports saving the general message with the attached files it contains.
Find Specific Email: This software allows you to save emails from a specific email address. All you need to do is go to the search bar and search for the email address, this app will scan all emails, and then it will be displayed. You can also search the email for a particular time period.
Completely independent: This application does not require any compatible application to perform this task. You do not need to download any other software configuration to fully accomplish the task.
Conclusion:
An Outlook account does not allow you to convert Outlook email as PDF format in bulk, so you need to use the third-party application. The 4n6 Email Converter tool is the alternative solution that can accomplish this task with simple steps.
- Attachments are missing in the PDF output: Check your converter settings for an option to embed or separately save attachments. Some tools exclude attachments by default.
- Email formatting is broken in the PDF: HTML emails may not render perfectly in all converters. Try a tool that uses a built-in HTML renderer to preserve the original email layout.
- Only some emails are converted: Your tool may be processing one folder only. Set it to include all Outlook folders or the entire PST file to convert all messages.
- PDF file names are not meaningful: Some converters use generic names like “email1.pdf”. Look for a naming template option to use the email subject or date as the filename.
- Can I convert Outlook emails to PDF without Outlook installed? Yes. A standalone email to PDF converter reads PST or MSG files directly without needing Outlook.
- Will attachments be included when converting Outlook emails to PDF? Yes, if your converter supports it. Most tools offer an option to embed attachments in the PDF or save them alongside it.
- Can I convert an entire Outlook PST file to PDF at once? Yes. A batch converter processes all emails in a PST file and creates individual PDF files for each message.
- What is the best format to use when archiving Outlook emails? PDF is widely recommended for archiving because it is universally readable, cannot be easily edited, and preserves the original layout.
- Can I convert Outlook emails to PDF on Windows without a printer? Yes. A dedicated email converter creates PDF files directly without needing a PDF printer driver installed.