How to Download All Emails from Office 365?
Office 365 stores your emails in the cloud. Downloading a local copy protects you from accidental deletion and gives you offline access to all your messages.
Office 365 Email Exporter:
Your research trip ends with the 4n6 Email Backup Tool, as this application is very helpful to instantly download Office 365 emails with just a few clicks. The application is very proficient in performing the task and will give you accurate results. Office 365 Exporter gives you so many options with which to save your resulting files. So you can decide for yourself which storage option you prefer.
This application consists of just a few steps to download Office 365 emails. Now jump straight to the process for an end result
The process to download Office 365 emails
- Download the application on your Windows supported computer or tablet
- Install the application by selecting the preferred language and then launch it
- Now click on the Open button and choose Add account option from software
- Now enter the Office 365 email address and password and the IMAP server name
- Note: IMAP server name for Office 365 is (outlook.office365.com )
- Now you can see Microsoft 365 email folders in the software interface.
- Click on Export button and choose a saving format from available options
- Select the Office 365 folders you want to download emails from
- Hit on browse button to choose a destination path to save resultant files.
- At last, click on the save
The export will then start after you click the Save button. It only takes a few moments to download Office 365 emails to the desired location. That’s all with the process. What do you think of this tool now? Let us offer you more details about the tool that shows its uniqueness in terms of customer satisfaction.
Know more about the application
This application is full of advantages. It is almost difficult to explain all the benefits on a blog. So we will discuss the related benefits of this task. So enjoy reading the benefits.
Download as Document Files: This application has many advantages and gives you a choice of document files. You can choose any document files like PDF, HTML, CSV, Text etc. as the saving option. This makes it easier for you to access the emails as you can choose the format that you can easily open.
Download as Email files: If you are using any desktop-based email client and want to open the downloaded Office 365 emails in them, you can go for the Email files. This application provides you EML, MBOX, and PST as an exporting option. You can also choose them as a storage option.
Choose your location: The Office 365 email exporter has a built-in feature that allows you to choose your own location. You can download Office 365 emails anywhere on your device. This feature makes it easier for you to find the resulting files as you already know the location.
Download in bulk: One of the unique features of the tool is that it can download large amounts of data at once. You can download all Office 365 folders with just one click. There is no restriction on selecting the files when downloading. Choose as much as you want to save more time.
In Conclusion
After reading this blog post, anyone can download Office 365 emails query. Since the manual feature doesn’t support downloading all emails at once, you need to use the mentioned software to accomplish this task. The Office 365 email exporter is the solution that enables this task with just a few clicks.
- Authentication fails during export: Use your full Office 365 email address as the username. If MFA is enabled, generate an app password or use OAuth authentication in your export tool.
- Only the Inbox is exported: Set your tool to export all folders. Office 365 mailboxes include Sent Items, Drafts, Archive, and custom folders that must be selected manually.
- Export stops partway through large mailboxes: Large Office 365 accounts can trigger throttling. Use incremental mode so the tool resumes from where it stopped on the next run.
- Some emails are missing after export: Check if shared mailboxes or subfolders were excluded. Enable all folder options in your tool settings before re-running the export.
- Can I download Office 365 emails without an admin account? Yes. A user-level export tool connects with your own credentials and downloads your personal mailbox.
- What formats can I save Office 365 emails in? Common formats include PST, EML, MBOX, PDF, MSG, and HTML depending on the export tool.
- Will downloading emails affect my Office 365 account? No. The tool only creates local copies. Your Office 365 emails are not changed or deleted.
- Can I download a shared mailbox from Office 365? Yes, if you have permission. Some tools let you specify a shared mailbox address to download alongside your own mailbox.
- Can I import downloaded Office 365 emails into Outlook? Yes. Save them as PST and import into Outlook using File > Open & Export > Import/Export.