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How to Backup Google Workspace Email Account?

Nick Rogers
Published: Mar 21, 2022 • Backup • 6 Min Read

Finding it Difficult to backup Google Workspace Email Account? Do you need an extremely useful solution for this purpose? Here we go then. Your research got you on the right track. Let’s find the most powerful solution with this article.

Need for a backup plan in today’s Scenario

We always prepare in advance, for example when you drive you always get an extra Stepney for the unsafe situation, and only such preparation can get you out of the problem if you get stuck.

This is the same with email as in a situation where you cannot just view the Workspace email from the home account. A backup of emails can give you access to the same old emails from the host account or any other substitute.

And some of the situation can be

Because you are familiar with the Workspace account, you know that a proper internet connection is required. If you don’t have one, you won’t be able to go through the emails

Switching Accounts, Storage Issues, Leaving Jobs There are many situations that will cause you to backup a Google Workspace email account.

But all of these uncertainties won’t scare you as backup can trick you into facing the problem. Therefore we will offer you a solution that makes this possible.

An Automatic Solution to Backup Google Workspace Email Account

The word we use “automatic” because the whole process is completely automated and you only have to do a few clicks. Then this tool does everything independently. 4n6 EmailBakup is the software that makes this task one of the easiest.

Before we tell you how to backup Google Workspace email account using this app, we need to tell you why we recommend this application to you and the reason is valid. With Workspace backup tool you can;

Back up Google Workspace email in;

  • Email data files such as EML, PST, and MBOX.
  • Document files such as PDF, HTML, text and CSV
  • Another account, all email services supported by IMAP

These files formats are just an overview of this application as they will let you know how this application is helpful. And let’s come to the part which will tell you how you can backup Google Workspace email account is just a few steps.

These file formats are just an overview of this application as you will understand how useful this application is. Let’s get to the part that will teach you how to backup Google Workspace email account in just a few steps.

Process to Backup Google Workspace Emails

  • First, Download the Workspace Email Backup tool on your PC / tablet

Download- email-backup

  • Now, proceed to install the application by accepting some casual terms and then click on the software to launch it


  • Now click on the Open tab and click on Add Account from the drop down menu


  • Enter your Workspace email address and password along with the IMAP server name, then click the “Add” button


Please note: The incoming mail server (IMAP) for Workspace is (
Attention, please If you are failed to add Gmail account on software then, make sure IMAP and less secure settings must be enabled. Is software still showing an error message “Failed to add account, Please provide IMAP server information”? Click Here.
  • Once the Workspace account has been successfully added, you can see that all of the account’s mailboxes have been loaded into the backup software. If necessary, you can preview the emails


  • Click on the Export tab and then select your preferred File Format or Email Service


  • Now click on Browse in the PDF export option and then click on the Save button to start the backup.


Now that you’ve gone through the process and also know what option to save files you get with the tool, you might be curious to know more about it that what else the tool has for you.

Let us tell you that not only are storage options, but there are many other features are available to make backup performance easier and faster. Hence, it is necessary that you look at the features as they tell you how this application is unique.

Features of the Workspace Backup Tool

Backup Bulky Emails:

  • Don’t want to spend a lot of time on a single task? Don’t worry; this tool doesn’t want to waste your time either.
  • It doesn’t matter how many Workspace folders you have, you can secure them in just a few clicks. All you need to do is click Workspace mailboxes; you don’t even need to open them. Just select and they will be backed up automatically. See how convenient it is.

Backup of certain emails:

  • Not all mailboxes or emails are important to you? All important emails come from a single email address? Was there a period of time between receiving the most important emails?
  • We assume that you have understood our point. This software is able to backup all the specific emails on your desired substitute. Even from the specific time period or address by filtering from the search bar.

Take attachments with emails:

  • Yes, this application understands that not only the emails but also the attachments are very important to backup.
  • Because of this, the application backup Google Workspace email account with attachments contained in them you don’t need to save attachments separately when you save the email.

Save to the selected location:

  • Don’t you want to save the emails in the download folder? Don’t you want to confuse your data with other files and want to create a separate location for Workspace emails?
  • You can choose a completely separate location to save your workspace emails by using the tool’s browse button. Just press it and save it to your preferred location.

In Conclusion

Workspace’s email backup tool is proving to be the best and all in one solution. As it can backup Google Workspace email account in multiple file formats and also to another account. So, if you want to do the task more comfortably, it is recommended that you give an eye on the tool.



By Nick Rogers

Nick Rogers is your go-to Email Migration Specialist and Content Creator, dedicated to simplifying the intricate world of email transitions while delivering top-notch content that resonates with both tech enthusiasts and everyday users.