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How to Download Gmail Emails for Offline View?

Nick Rogers
Published: Feb 28, 2023 • Download • 5 Min Read

Want to know how to download Gmail emails for offline view? In today’s world, it is very common to have one or more Gmail email accounts. Everyone needs to handle email accounts, whether you’re a student or working for an organization. As an employee of your organization, you certainly receive emails from many officials every day. Those emails can contain lots of important information related to your work.

Having a constant Internet connection can be difficult for you. And without a proper internet connection you cannot open your Gmail account.

Have you ever wondered? What’s going to happen, if you can’t open those emails? What will you do in such a situation? Let us help you deal with this situation. So keep reading this article.

How to Download Gmail Emails for Offline View ?

Saving your emails to your device is the only way to overcome this situation. After downloading the emails on the device, you can easily open them even if you don’t have an internet connection.

Now let’s have a look on the manual process to save your Gmail emails.

  • On your computer, go to your Gmail account.
  • Log in to the email.
  • After open your email, click on More
  • Then click on Download message.

You can use this manual setting to download Gmail emails for offline view. But, you must know about its limitation before actually doing this.

  • The manual process won’t allow you to download multiple emails at once. You have to save them one by one.
  • Users cannot download folders at once.
  • You must need a tool to open your emails. As, they saved in EML format.

Do not worry; we won’t let you suffer like this. To simplify the whole process of downloading Gmail emails to your device, we have developed an application namely 4n6 EmailBakup.

This tool is an all in one solution of your problem. With the help of this tool you can easily download your emails in few steps.

Download email backup

So let’s have a look on the easiest steps given below:

  • Download and Install and run the application
    run the tool to download gmail emails
  • Click on the open tab
    click open tab
  • Select add account and fill your Gmail account details such as email, password also fill IMAP server(
  • You will see all the folders are now displayed on the left panel
    preview before download gmail emails
  • Go to export tab and select EML as file saving
    select EML
  • Now, browse location and select folder on your desktop. You can also choose option such as open folder after exporting is done, skip greyed out folders etc.
    download gmail emails for offline view
  • Go to Save button visible on the right panel and then, click.

Your emails are now saved on your device for offline view. These emails are saved in EML format and you need a tool to read them.

Here, we introduce you to the 4n6 EML Viewer

This tool is very useful for opening your EML files. Now you can easily open your saved emails by using this tool. This gives you a hassle-free experience and lets you check your emails at will.

Beside, downloading your Gmail emails easily what makes our tool valuable to you. Without any doubt it’s the benefits that you will get by using this tool. Let us tell you some advantages of the tool. So keep reading below:

Highlighted Features of the Tool to Download Gmail Emails

  1. Download multiple files: This tool allows you to download as many files as you need. There is no such limitation on the tool to select a few and then download. You can also select multiple folders at once. You don’t need to download the emails one by one as in manual setting.
  2. Select desired location: This benefit adds bonus to your experience. With this tool, you can easily download Gmail emails for offline view on the desired location. You only have to browse the location on the tool and save.
  3. Advance search option: This application allows to you to search emails. So, if you need emails from the particular time period you can easily do it. All you have to do is select dates. Search for emails, then save them.
  4. Support multiple formats: This tool supports multiple file formats. You can download your emails in formats like EMP, MBOX, PST, PDF, HTML, and so on.
  5. Extraction from email: This tool allows you to extract email addresses, phone numbers and also attachments. So if you need only attachments why save the full email. This feature save a lot of you time.

These are some of the feature of the tool you can use. Beside, downloading Gmail email to your desktop this tool can do a lot more. This tool is a complete solution of your problem related to email accounts. Once you start using the tool, you will find out on your own.

The Wrap-up

This article is all about How to download Gmail email for offline view. We have given you a complete solution for this. If you are having difficulty understanding the solution, let us know. Kindly give us suggestion. Goodbye.


By Nick Rogers

Nick Rogers is your go-to Email Migration Specialist and Content Creator, dedicated to simplifying the intricate world of email transitions while delivering top-notch content that resonates with both tech enthusiasts and everyday users.