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How to Backup Exchange Email to Gmail?

Nick Rogers
Published: Mar 21, 2022 • Backup • 5 Min Read

Hey, do you need to backup Exchange email to Gmail? Well, that’s one of the wisest decisions. Let us help you in performing this task and provide you with the easiest way to secure email from Exchange.

Even though Exchange is one of the most common servers used by Outlook and its associated email services, some users want to switch to the Gmail account because of the advantages of Gmail.

Benefits of Backing up Exchange Email to Gmail

While there are many advantages of backing up the emails, we’re going to share some of the primary benefits.

If your account storage is full, you can free up space by deleting the old emails after backing up the emails on your Gmail account. The backup makes it easy for you to have access to deleted email through the Gmail account when you need it.

If you backup all of your Exchange data, you can use your Gmail account to access all of your same email in case you can’t access the Exchange server. Here you can view your emails immediately.

Now it is time to get to the solution of how to backup exchange email to Gmail.

A Perfect Solution to Backup Exchange Email to Gmail

Although somehow it might be possible if you had to back up the emails to the desktop, you could just use Outlook to save them in PST format. However, there is no manual method you can use to backup Exchange emails to Gmail only.

There is no other option but to use the alternate application. That way is the only possible way to accomplish the task. So, let’s introduce you to the best application that will allow you to backup Exchange email to Gmail at once without wasting a minute.

Exchange Email to Gmail Backup Tool

Whatever you need is in this one software. The application is more secure and allows you to backup Exchange email to Gmail with just a few clicks. With the help of 4n6 EmailBakup, you can backup Exchange emails with all attachments contained in the account in bulk to Gmail. Yes, the application does not manipulate your data. It exports them exactly as it does in the present account.

The best thing about this tool is that you don’t have to go through a very large process to complete the task.

It consists of just a few tabs and a small process to go through and it’s done. So it is recommended that you go through the process to make the steps on the tool easier to follow.

Process to Backup Emails from Exchange to Gmail

  • First, you need to click the link to download the application to your Windows supported device

Download- email-backup

  • Install the application by selecting the preferred language and location. After the setup is complete, run the application


  • Now click on the Open tab and then click on Add Account


  • Enter email address and password of the Exchange account and enter the IMAP server address


Note: The IMAP server name for Exchange is (
Attention here – If you are facing any error while adding the G Suite account in the tool, then make sure IMAP and other policy should be enabled less secure. If the software still shows any error like, Failed to add account. Provide IMAP server Information”. Click here.
  • Once you hit the “Add” button, the tool will connect to the account and load all of the data into the left pane


  • Now click on the Export tab and then choose Gmail as email service from the drop down menu


  • Now enter the backup email address and password which is the account details of your Gmail account and then hit the save button


The process will then start, which will backup Exchange email to Gmail your data in a moment. You can also access the Gmail account directly from the tool once the process is complete. You will be provided with information about the completion of the process with a tab that allows you to directly open the location of the resulting files.

Frequently Asked Questions

Can I backup entire Exchange account data at once?

Yes, the tool has no such limitation in backing up the large files. Only a few versions allow you to backup 10 emails from the folder, but there are no restrictions in the licensed version

Do I have to purchase a different subscription if I want to backup the emails on a different account?

No, you only have to buy a license key once and you can then transfer data to many accounts.

Does this tool support securing emails with attachments?

Yes, it can save any data your account contains, whether it’s email attachments and other information.

In Conclusion

There is no manual way to backup Exchange email to Gmail. There is only one solution to this, using an alternative application. And this application should be such that this task is the easiest to do. So we recommended an application, that is; Exchange email to the Gmail backup tool. It just takes just a few moments and clicks to complete the task.


By Nick Rogers

Nick Rogers is your go-to Email Migration Specialist and Content Creator, dedicated to simplifying the intricate world of email transitions while delivering top-notch content that resonates with both tech enthusiasts and everyday users.