How to Extract Emails from Gmail Account?

Leena Taylor Paul
Updated: Apr 23, 2026 • Extract • 5 Min Read

Summary: To extract emails from Gmail, install 4n6 EmailBakup, sign in with an App Password, choose the folders or labels you need, pick a destination format (PST, EML, MBOX, or PDF), and click Extract. The tool downloads everything from your Gmail mailbox over secure IMAP and saves it to your chosen location on the local disk.

Gmail stores years of business and personal mail behind a single login. Extracting those emails to a local copy protects you from accidental deletion, account lockouts, and storage limits. This guide shows the fastest reliable method to pull every message out of any Gmail account, with the formats and options that matter most.

Extract Emails from Gmail – An Instant solution

If you are one of the users who do not trust cheap tools to extract emails from Gmail as they are not reliable and can messed up your data. Don’t worry. Here, we have come up with the ultimate solution namely 4n6 EmailBakup. It is the best solution to resolve your related problem.

Now, we will tell you the process of extracting Gmail emails as EML and other formats

Download the application on your pc.
Install and run the application
Click on the open tab
Select add account and fill your email account details of your Gmail, G Suite account. Then, click on add button
You will see all the folders are now displayed on the left panel
Go to export and select saving as EML (if you want to save your files as EML)

[Note: you can also save your files as MBOX, PST, PDF, HTML, TEXT, and CSV.]

Now you can choose desired location to save your files and click on save displaying on the right panel.

If you want to extract email address from Gmail, take a look

After adding Gmail account details on the tool,
Go to extract and choose the option email address.
Now select fields to extract email addresses from. The fields such as from, to, cc, subject.
Click on extract displaying on right panel and your emails will start to save.

Benefits of the tool

Support multiple formats: The tool allows you to extract emails in different file formats be it EML, PDF, HTML, CSV, MBOX, PST, TEXT. Means you do not have to use different tools to open different formats.

Extraction: The tool allows you to extract email addresses, phone numbers, and even attachments. Why to go for every email address when you need only attachment or phone number. The tool also allows you to select fields such as To, CC, FROM, SUBJECT as per your requirement. Simply select the option and it’s done. Don’t you think it’s easy?

Search to save time: Advance search feature allows you to select date from which you want save data. Search feature is useful in saving lot of your time. Why to go for every email when you need only of certain time periods. Doesn’t this benefit make you happy?

Preview of Emails: The tool allows you to take a look at every email address and all the attachments associated with it before actually extracting the emails. So you do not need to waste your time extracting not so important emails.

The wrap-up

The above article is helpful for those who want to extract emails from Gmail account. If you have any suggestions comment to us.

Common Errors During Gmail Email Extraction

1. “Authentication failed” or “Application-specific password required”
Gmail blocks regular passwords for third-party apps. Enable 2-Step Verification on your Google Account, then generate a 16-character App Password and use it in place of your normal password.

2. “IMAP access is disabled”
Open Gmail Settings, go to “Forwarding and POP/IMAP”, and turn IMAP on. Save changes before retrying.

3. Extraction stops partway through
Large mailboxes can hit temporary Gmail rate limits. Pause for 10 to 15 minutes, then resume. The tool picks up from the last successfully saved message.

4. Some labels are missing after export
Gmail labels behave like folders. Make sure every required label is selected in the folder tree before starting. Hidden system labels such as “All Mail” sometimes need to be ticked manually.

Frequently Asked Questions

Q1. Does the tool work with G Suite and Google Workspace accounts?
Yes. Any Gmail address that supports IMAP works, including paid Google Workspace mailboxes. Use the same App Password method to sign in.

Q2. Will extraction delete my emails from Gmail?
No. The tool only reads your messages. Your original Gmail mailbox stays untouched on Google’s servers.

Q3. Can I extract only certain date ranges?
Yes. The advanced filter lets you set a from and to date so you only pull messages within a specific window.

Q4. What is the largest mailbox the tool can handle?
There is no hard cap. Mailboxes of 50 GB and above have been processed successfully, although larger jobs take more time.

Q5. Are attachments included?
Yes. Every attachment is downloaded with its parent message and stored inside the chosen output format.